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HKU Convocation
Extraordinary General Meeting
Important Notes on Conduct of the Meeting
Date : Tuesday, 1 September 2015
Time : 7:00 pm
Venue : Hall 3G, Hong Kong Convention and Exhibition Centre, Wanchai (Entry at Harbour Road)
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1. Attendance at the Extraordinary General Meeting (EGM)
1.1 Only Convocation Members as stated in paragraph 4 of Convocation Constitution can attend the EGM.
1.2 Convocation comprises a large number of members and it may take time to verify membership of all attendees. Therefore, Convocation members attending the EGM are advised to register in advance. Online registration (http://www.convocation.hku.hk) is open now and will close on Friday, 28 August 2015 at 6pm.
1.3 Members who have not registered in advance should note that verification on site will take longer time and may cause delay in admission to the EGM.
1.4 The proxy form must be duly signed, completed, and deposited with the Clerk of Convocation, c/o Development and Alumni Affairs Office, The University of Hong Kong, Pokfulam, before 6:00 pm on Friday, 28 August 2015.
1.5 The EGM will be conducted in English.
1.6 The EGM will be cancelled if Tropical Cyclone Warning Signal No. 8 (or above) or Black Rainstorm Signal is hoisted. Members will be notified later regarding the rearrangement of the EGM.
2. On-site Arrangements
2.1 Signboards and banners are not allowed within the venue to avoid causing any disturbance to the meeting procedure.
2.2 The proceedings of the EGM shall be video-recorded and documented. Participants shall not take personal photos or make audio/video recordings.
3. Chairman's decisions in relation to maintaining order during proceedings shall be final.
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